Cancel Submit. Dear D, Welcome to the forum here. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. Stefan Blom MVP. The "Remove personal information You can create a template from a document where you have run the Document Inspector and use that template for documents where you want to remove personal information.
This site in other languages x. In the copy of your original presentation, on the File tab, pick Info. For more information about the individual Inspectors, see Remove hidden data and personal information by inspecting documents, presentations, or workbooks.
If you remove hidden content from your presentation, you might not be able to restore it by clicking Undo. If you want to remove hidden data and personal information from presentations you save in the OpenDocument Presentation.
PowerPoint presentation can save several types of hidden data and personal information. While this information might not be immediately visible, it can still be retrieved from your presentation. Hidden information can include the data that PowerPoint adds to let you collaborate on creating the presentation with other people. It can also include information that you deliberately designate as hidden. PowerPoint presentations can contain the following types of hidden data and personal information:.
Comments and ink annotations If you collaborate with other people to create your presentation, your presentation might contain items such as comments or ink annotations. This information can allow other people to see the changes that were made and the names of those who worked on your presentation, along with comments from reviewers.
Revision tracking data When you collaborate on a shared document that's stored in the cloud, PowerPoint for Microsoft stores data about who made changes to the document and when the changes were made.
Document properties and personal information Document properties, also known as metadata, include details about your presentation such as author, subject, and title. If you used specific features, your document might also contain additional kinds of personally identifiable information PII , such as email headers, send-for-review information, routing slips, and file path information for publishing Web pages.
Invisible on-slide content Your presentation might contain objects that are not visible because they are formatted as invisible. Off-slide content PowerPoint presentations can contain objects that are not immediately visible because they were dragged off the slide into the off-slide area.
This off-slide content can include text boxes, clip art, graphics, and tables. Presentation notes The Notes section of a PowerPoint presentation can contain text that you might not want to share publicly, especially if the notes were written solely for the use of the person who is delivering the presentation. Document server properties If your presentation was saved to a location on a document management server, such as a Document Workspace site or a library based on Windows SharePoint Services, the presentation might contain additional document properties or information related to this server location.
In PowerPoint, the Document Inspector displays several different Inspectors that enable you to find and remove hidden data and personal information that is specific to PowerPoint presentations. For a list of the different types of hidden data and personal information that the Document Inspector can find and remove from presentations, review the following table. If your organization customized the Document Inspector by adding Inspector modules, you might be able to check your presentations for additional types of information.
This feature is only available to Microsoft subscribers who have joined the Office Insider program. If you are a Microsoft subscriber, make sure you have the latest version of Office. Content or objects that are not immediately visible in a presentation because they are located outside the slide area, including:. The Document Inspector cannot remove pictures that are added to the Notes section of a presentation.
The Document Inspector detects the following items that might have data that isn't visible in your presentation. Document Inspector can't remove these items for you because it might cause the presentation to not work properly. Revision tracking data, introduced in PowerPoint build for Microsoft Insiders, illustrates a limitation of Document Inspector.
Revision tracking data that is, user names and the times when they made edits is added to the presentation. If Mohammed subsequently opens Presentation A in PowerPoint and runs Document Inspector on the file to remove personal data, the Document Inspector in that version of PowerPoint won't be able to detect and remove the revision tracking data added to the presentation by the newer, Microsoft version of PowerPoint used by Kelly and Linda.
You can remove hidden information in Visio, just like you can from other apps for Office. Before you give others a copy of a Visio document, there may be informatioin you want to remove from the document and from the document file properties. File properties Author , Manager , and Company. Note: If a document is available to other people on a shared server, whenever someone opens the document, information is displayed about the name of the user who has the file open and the name of the computer on which the file is stored.
To help protect this information, make sure that any shared documents can be accessed only by trusted users. You can look for and remove hidden information in your Visio presentations by taking the following steps.
Tip: Select the Warn me if I try to reinsert this information check box if you want to see a warning whenever you try to reinsert personal information. To remove potentially sensitive data from external data sources, select the Remove data from external sources stored in the document check box.
Note: Selecting this check box does not remove data that has been linked to a shape. It removes the data source from the diagram, but if any data from the data source is in the diagram, you need to remove it manually. This article was last updated on January 8, , as a result of your comments.
If you found this article helpful, and especially if you didn't, please use the feedback controls below to leave us some constructive suggestions as to how we can make it better. Important: If you remove hidden content from your document, you might not be able to restore it by clicking Undo. Notes: If your organization customized the Document Inspector by adding Inspector modules, you might be able to check your documents for additional types of information.
Important: If you remove hidden content from your workbook, you might not be able to restore it by clicking Undo. Notes: Not all of the Excel features that are listed in the table are supported in Microsoft Excel Starter Notes: If there are hidden columns in your workbook that don't contain data and that are located between columns that do contain data, these empty hidden columns will also be detected and removed.
Personal information can be easily removed from the following feature areas in Visio: Comments inserted on the pages of your document File properties Author , Manager , and Company Reviewer names, initials, and markup Stencil file paths Template file path and name Note: If a document is available to other people on a shared server, whenever someone opens the document, information is displayed about the name of the user who has the file open and the name of the computer on which the file is stored.
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Any additional feedback? Submit feedback. Thank you for your feedback! Comments Revision marks from tracked changes Document version information Ink annotations. Document properties, including information from the Summary , Statistics , and Custom tabs of the Document Properties dialog box E-mail headers Routing slips Send-for-review information Document server properties Document Management Policy information Content type information Databinding link information for databound fields last value will be converted to text User name Template name.
Headers, Footers, and Watermarks. Information in document headers Information in document footers Watermarks. They include details such as title, author name, subject, and keywords that identify the document's topic or contents. If you include the document properties for your files, you can easily organize and identify them later. You can also search for documents based on their properties or insert them into your documents.
Standard properties - By default, Office documents are associated with a set of standard properties, such as author, title, and subject. You can specify your own text values for these properties to make it easier to organize and identify your documents. For example, in Word, you can use the Keywords property also called Tags to add the keyword "customers" to your sales documents. You can then search for all sales documents with that keyword. Automatically updated properties - These properties include both file system properties for example, file size or the dates when a file was created or last changed and statistics that are maintained for you by Office programs for example, the number of words or characters in a document.
You cannot specify or change the automatically updated properties. You can use the automatically updated properties to identify or find files. For example, you can search for all files created after August 3, , or for all files that were last changed yesterday. Custom properties - You can define additional custom properties for your Office documents. You can assign a text, time, or numeric value to custom properties, and you can also assign them the values yes or no.
You can choose from a list of suggested names or define your own. For more information see View or create custom properties for a file. Document library properties - These are properties that are associated with documents in a document library on a website or in a public folder. When you create a new document library, you can define one or more document library properties and set rules on their values.
When you add documents to the document library, you are prompted to include the values for any properties that are required, or to update any properties that are incorrect. For example, a document library that collects product ideas can prompt the person for properties such as Submitted By, Date, Category, and Description.
All required properties from the document library are outlined with red borders on the Info tab in Word, Excel, and PowerPoint,. If you want to insert any of these properties into your Word document see Add the file name, date, author, or other document properties to a header or footer.
In the Properties dialog box, click the tabs to select the properties that you want to view or update. To add or change properties, hover your pointer over the property you want to update and enter the information. Click the File tab again to return to your workbook.
Any changes you made are saved automatically. To see more properties, click the Show All Properties link at the bottom of the page. To open a properties dialog box where you can add or edit all the properties at once and view document information and statistics, click Properties at the top of the page, and then click Advanced Properties. Click the File tab again to return to your presentation.
Click the File tab again to return to your project. To see more properties or statistics, click Project Information at the top of the page, and then click Advanced Properties or Project Statistics.
Click the File tab again to return to your publication. To open a properties dialog box where you can add or edit all the properties at once and view document information and statistics, click Publication Properties at the top of the page, and then click Advanced Properties. To open a properties dialog box where you can add or edit all the properties at once and view document information, click Properties at the top of the page, and then click Advanced Properties.
To add a link to related documents, click Related Documents at the bottom of the Info page, and select Add a Link to a Related Document. Note that for some metadata, such as Author, you'll have to right-click on the property and choose Remove or Edit.
Click the File tab again to return to your document.
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